Payroll Administrator / Senior Payroll Administrator with German Language Skills

We are currently hiring an experienced Senior Payroll Administrator (With German) or Payroll Administrator (With German) to join our Corporate Services team in Hartlebury, UK on a permanent basis to support the next exciting steps in our growth. This important role will be key in our development of our payroll systems and support new projects / initiatives in our Aviation business in the UK, Germany, Spain and Switzerland. We offer genuine opportunities in advancement and the development of integrated systems to streamline our business processes for the next phase of our expansion.

This position will report directly to the Senior Payroll Manager in the UK and have some functional responsibilities to the Senior Payroll Manager in the Switzerland.

We welcome applications from those with various levels of payroll experience, or a similar administrative / compliance background however good German language skills are a prerequisite for any applicants.

Payroll Administrator:

Key Competencies required:

• Conduct

• Building Relationships

• Communication

• Planning & Organisation

• Customer Relationships

Main Duties and Responsibilities include, but are not limited to:

• To work with the Senior Payroll Managers to ensure all payrolls are produced accurately and on time. To answer any queries that may arise from Contractors or Inland Revenue/DSS in relation to the payroll.

• Work closely with 3rd Party Payroll Providers to ensure accurate processing of International Payrolls, ensuring compliance with local legislation at all times. Includes completion of application forms for foreign administrations.

• Ensure information (e.g. timesheets) are regularly submitted to effect an accurate and timely payroll.

• Ensure timesheets, invoices and rechargeable contractor expenses are submitted regularly and on time, through liaison with contractors and business units.

• Inform business managers of any issues/concerns regarding their contractors.

• Deal with internal and external queries from business units, contractors and third-party payroll providers.

• Where appropriate, recommend improvements to the payroll control systems operated by the company.

• Undertake training on systems as deemed necessary to execute the role efficiently.

• Be aware of new developments that may affect the payroll both in the UK, Switzerland and other relevant countries (e.g. changes to Tax & Social reporting requirements, employment law etc.).

• Continuously monitor the payroll systems for accuracy, ensuring they will meet the needs of the Business.

• Undertake other duties as deemed necessary for the operation of the business.

Qualification/Education Required:

• GCSE or higher including English Language and Maths Grade C or above.

Experience Required:

• Good verbal and written communication skills English and German

• 12 months payroll experience or similar administrative role (desirable)

• Ability to prioritise workloads.

• Good Customer Service focus.

• Ability to think around problems and solve them.

• Proficient in Microsoft Office (Word, Excel and Outlook).

Particular Aptitude/Skill Required:

• Self-motivated.

• Highly organised and logical.

Senior Payroll Administrator

Key Competencies required:

• Conduct

• Building Relationships

• Problem Solving

• Planning & Organisation

• Customer Relationships

Main Duties and Responsibilities include, but are not limited to:

· To ensure that all timesheet related invoices are produced accurately and on time.

·   To ensure all payrolls are produced accurately and on time. To answer any queries that may arise from Contractors or tax authorities in relation to the payroll.
·    Ensure timesheets, invoices and rechargeable contractor expenses are submitted regularly and on time, though liaison with contractors and business units.

·   Inform business managers of any issues / concerns regarding their contractors.

·  Deal with internal and external telephone queries from business units and contractors.

·   Liaise with external payroll providers & tax advisors as necessary.

·  Actively work on building and maintaining excellent relationships between the central services team and the business units.

·  When appropriate, learn, understand and be able to provide backup for similar processes that are currently undertaken in the business units; to provide a backup service when needed.

·   Where appropriate, recommend improvements to processes and systems operated by the company.

·   Reconcile payroll reports to client reports in a timely manner.

·  Prepare the End of Year returns including P60’s and P11D’s or relevant international equivalent

·  To undertake and provide training on payroll systems and legislation, as deemed necessary, to execute the role efficiently and support any staff training identified/ cross-training for holidays and sickness cover.

·  Ensure client requirements for invoice supporting files or documentation is satisfied.

·  Control and reconcile contractor holidays, per diems and other allowances.

· Ensure the department maintains and updates payroll processing notes and procedures for the payrolls allocated as necessary, recommending changes as appropriate.

Qualifications:

·        Minimum of 5 GCSEs Grades A to C including English Language and Mathematics or equivalent

·        Completed an appropriate overseas payroll course (preferred)

·        Formal Payroll Qualification or at least AAT level 3 or equivalent

EXPERIENCE & SKILLS REQUIRED:

·        Good verbal and written communication skills in English and German

·        Minimum of 2 years' experience of processing overseas payrolls and supervising junior staff. (preferred)

·        Ability to handle conflicting workloads, priorities and multi task.

·        Working in a busy environment.

·        Deliver a high level of customer service

·        Proficient in Microsoft Office

·        Computer literate and

·        Excellent customer service skills

·        Excellent communication skills

·        Organised & logical, tenacious

To apply for either of these roles please forward your CV and covering letter to HR@resourcegroup.co.uk. Please cite HRIPAG within the subject box and confirm if your application is for the Senior Payroll Administrator or Payroll Administrator role.